Executive Administrative Assistant

Bloomington, MN
Full Time
Mid Level
Executive Administrative Assistant

Our Mission:
Cornerstone’s continuum of service helps to create communities where individuals and families are safe and children thrive. We advocate, educate and lead the way to social change.

Summary of Cornerstone
Cornerstone is a $5.5 million organization that provides comprehensive services for individuals and families in the greater Twin Cities metropolitan area who are experiencing or have experienced domestic violence, sexual violence, human trafficking or general crime. Our offices are located in Bloomington, Brooklyn Center and Minneapolis. Learn more at www.cornerstonemn.org.

Diversity and Inclusion:   
We are committed to a nondiscriminatory approach and provide equal opportunity for employment and advancement in all of our departments, programs, and worksites. BIPOC and LGBTQ+ community are strongly encouraged to apply.
Salary range:  $51,000-$57,000

Job Summary:

The Executive Administrative Assistant will have a pivotal role in providing administrative support and ensuring a smooth and efficient process for executive-level activities. This position will be responsible for managing schedules, coordinating meetings, handling correspondence, and providing administrative support to the Board of Directors. The ideal candidate will be a detail-oriented, professional individual with exceptional organizational skills and the ability to thrive in a complex, fast-paced environment.

  • Associate or bachelor’s degree
  • Three to five years of experience as Executive Assistant or Administrative Assistant and Office Administrative Experience
  • Demonstrated experience in successful project management
  • Working knowledge of Microsoft Office Suite, and Zoom and are technologically savvy.
  • Dependable, can exercise good judgment, and deal with confidential information with discretion
  • Knowledge of human services and resources for victims/survivors of sexual violence, intimate partner violence, sex trafficking and prevention
  • Excellent interpersonal skills and the ability to collaborate across departments and with community partners.
  • Strong attention to detail, organizational skills, planning, follow-through, and prioritization skillsThe ability to problem solve, apply critical thinking and independently manage tasks with minimal supervision.
Essential Functions:

Executive Support
  • Managing the Executive Director’s workflow, including the triage and prioritization of requests.
  • Providing logistical support for internal and external organizational events
  • Serving as a thought-partner to the ED, and leadership team, challenging ideas and offering a different perspective.
  • Maintaining calendar by anticipating calendar requirements, keeping the calendar up to date, arranging travel logistics, sending reminders as needed, and scheduling appointments, meetings, or conference calls.
  • Supporting the prioritization of tasks by tracking to-dos and slating tasks appropriately.
  • Preparing the meeting packets by compiling necessary resources and anticipating needs, including tracking and performing follow-up activities and deliverables.
  • Maintaining paper and electronic filing systems, preparing meeting materials, coordinating meeting logistics, and taking the lead on copy editing.
  • Proactively following up with the leadership team on key tasks to avoid losing sight of objectives.
  • Assist in managing and preparing for key deadlines and presentations

Board Support
  • Arrange and manage all materials related to service on Boards and committees
  • Managing and preparing Board activities with the Executive Director by scheduling meetings, preparing materials, managing meeting logistics, recording meeting minutes, and other administrative board-related projects as needed
  • In collaboration with the Board Secretary retaining, maintaining, and managing the organization's Board information, both historical and current. Following governance requirements for accurate record-keeping

Office and Operations Support
  • Coordinating travel with itineraries and expense reports for Executive and Associate Director
  • Coordinate special projects for the offices
  • Conduct research to inform and initiate new processes to enhance administrative operations
  • Process department’s invoices and monthly expenses
  • Works to ensure compliance with federal, state, and local ordinances by adhering to department requirements
  • Manage a portfolio of projects for the Leadership team to ensure maximum efficiency, productivity, and high performance for the Leadership team

Visit our career page at:  https://cornerstonemn.org/about/employment/

Cornerstone Benefits:
Health care, paid time off, 13 paid holidays which includes employee birthday, retirement savings with up to 4% match after 1-year, Free Virtual Mental health Coverage for all employees and their immediate family, Free Virtual Medical Care for employees band their immediate family with enrollment in anyone of our medical plans basic life insurance free to employees, long term disability free to employees, and paid parental leave after 1 year.  
EEO Statement:
Cornerstone strives for a fully inclusive work environment and does not discriminate on the basis of race, color, creed, religion, national origin, sex, sexual orientation, veteran, disability, age, marital or, familial, and/or with regard to public assistance or any other characteristic. We are an Equal Opportunity and Affirmative Action Employer.

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